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Email Assessment and Authentic Voice

Unit 2 provided a foundation for further exploration of email and electronic communication. We addressed the need to formulate quality business messages in the form of formal email communication. In this discussion, you will assess the appropriate use of email, the importance of subject lines, and how to convey an authentic voice in written communication.

DIRECTIONS
Respond to the topics listed below while keeping the requirements in mind.

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REQUIREMENTS
See Assignments and Grading for general discussion requirements.
Response posts for this discussion should provide additional insight regarding quality of the information presented, the use of authentic voice, necessity of the email message and additional evaluation regarding email subject lines.
DEADLINES
First post due 11:59 p.m., Sunday, CT.
Respond to two or more classmates by 11:59p.m., Wednesday, CT.
DISCUSSION TOPICS FOR THE WEEK:
Part 1: Select an email topic from the list provided below. Consider the necessity of the email topic and ideas to craft a worthwhile message to the sender using the three-step process outlined in Chapter 4.

Email topics

Idea suggestion to a manager
End-of-semester thank you to an instructor
Assignment clarification request to an instructor
Meeting request to a mentor
Thank you to a peer that provided assistance
Reminder to complete a task or project
Process change to a team of employees
Policy change to a team of employees
Organizational announcement to a team of employees
Request for an informational interview
Thank you for an informational interview
Part 2: Develop a formal email, addressed to a fictitious individual, based on the email topic that you selected in Part 1. The email should include the following:

To (Using a fictitious email address)
From
Subject Line
Salutation (Using fictitious recipient’s name)
A minimum of three paragraphs with at least three complete sentences per paragraph
Closing
Evaluate your email for the use of authentic voice, correct grammar, correct spelling, complete paragraphs, a compelling subject line, an introduction that catches the reader’s attention and proper word usage. Note: You are not sending an email. You are creating a formal email and posting it in the discussion forum to share with the group. The email should be written in a Word document. Students can either copy and paste the email into their discussion post or take a screenshot of the email and paste the screenshot into their discussion post.

Example

To: (recipient email address)

From: (your email address)

Subject: (Conveys the topic and main idea in a concise phrase)

Salutation,

Single spaced paragraph with at least three complete sentences. Single space within each paragraph. Double space between paragraphs.

Single spaced paragraph with at least three complete sentences. Single space within each paragraph. Double space between paragraphs.

Single spaced paragraph with at least three complete sentences. Single space within each paragraph. Double space between paragraphs.

Closing,

Name

Greetings, here is the book we use.

BUSINESS COMMUNICATION TODAY, 14TH EDITION
Courtland L. Bovee; John V. Thill

9780134551692

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